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Administrative Assistant to the Vice President for Finance & Administration

 

The Administrative Assistant to the Vice President for Finance & Administration (VPFA) holds a full-time position and provides clerical and administrative support for the finance and administrative processes.

The Administrative Assistant to the VPFA reports directly to the VPFA and must perform advanced secretarial skills to include:  Keyboarding, using microcomputer and recent editions of common application software such as Microsoft Office Suites (expertise with MS Excel, Word, Outlook, and PowerPoint a must). 

The Administrative Assistant to the VPFA must be highly organized, possess the ability to create and maintain a database, organize and present information in tables, charts, spreadsheets, etc., along while exhibiting the appropriate level of collegiality and actively demonstrating esprit de corps.

QUALIFICATIONS

Associates degree or certification in office administration or related field required.  Bachelor’s degree in office administration or related field preferred. 

Proficiency in the following software programs required:  MS Word, Excel, Outlook, and PowerPoint.

A minimum of three years full time administrative support duties related to the field of education required with a minimum of five years preferred.

Experience with Colleague (or like system, such as Banner) preferred.



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Systems Specialist

The Systems Specialist's role is to ensure proper computer operations so that end users can accomplish organizational tasks. This includes receiving, prioritizing, documenting and actively resolving end user help requests. Problem resolution may involve the use of diagnostics and as well as require that the individual give hands-on help at the desktop level.

Responsibilities

  • Configuration, deployment, and update of institution’s computers.
  • Evaluate documented resolutions and analyze trends for ways to prevent future problems.
  • Field incoming help requests from end users via both telephone and work orders in a courteous manner.
  • Prioritize and schedule problems.
  • Access software updates, drivers, knowledge bases, and frequently asked questions resources on the Internet to aid in problem resolution.
  • Identify and learn appropriate software and hardware used and supported by the institution.
  • Perform hands-on fixes at the desktop level, including installing and upgrading software, implementing file backups, and configuring systems and applications.
  • Develop help sheets and knowledge base articles for end users.
  • Perform user account creation and management.

Position Requirements

Associate’s Degree with two years related work experience or Bachelor’s Degree in related field required.

Knowledge & Experience

  • Knowledge of basic computer hardware (PC and Mac).
  • Experience with desktop operating systems including Windows, and Mac OS X
  • Extensive application support experience.
  • Working knowledge of a range of diagnostic utilities.
  • Good written and oral communication skills.
  • Knowledge of Microsoft Active Directory.
  • Good knowledge of Wired and Wireless networks.

Compensation

Compensation is negotiable depending on qualification and experience.

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Strategic Financial Analyst
This position reports directly to the Vice President for Finance & Administration.  Primary responsibilities include:
review and make recommendations on all internal fiscal policies and procedures in terms of accounting and legal compliance, best practice, efficiency and effectiveness;
improve fiscal management systems to enhance financial strategic planning;
review the College’s financial management system (Datatel) and provide recommendations on effective use; and
to build a financial model and strategic plan for the College.
Minimum Qualifications: Bachelor’s Degree in Finance, Accounting or a related field.  Three years prior accounting, finance and/or auditing experience.
Prefer: CPA, CTP and/or master’s.  Higher education or non profit experience.

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EMR Systems Administrator
Reports directly to the Dean of Enrollment, Retention & Recruitment Services
The EMR Systems Administrator ensures seamless functionality of the current operating system to achieve the following primary goals:
1) Strategically plan and implement the complete automation of the registration process.
2) Enhance the existing website both in terms of responsiveness and mobile friendly.
Bachelor's degree required. Three to five years experience with in higher education with Ellucian Systems (Colleague Datatel and/or Banner), Expert Microsoft Office Skills, Programming, Ability to work with diverse constituents to achieve a common goal.

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